> For the complete documentation index, see [llms.txt](https://gradeapp.gitbook.io/gradeapp/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://gradeapp.gitbook.io/gradeapp/platform-overview/communication/letter-generate.md). # Letter Generate The **Letter Generate** category allows users to create new letters based on predefined types and customize them with relevant employee data. Interface Overview: * **Navigation Path:** Users see the path "Home • Letter • Generate" to indicate their location within the system. * **Employee Selection:** A search bar for selecting employees to whom the letter will be addressed. * **Letter Type Dropdown:** A selection field for choosing the type of letter being generated. * **Created Date:** The date when the letter was created, which is displayed alongside the relevant letters. **Table of Generated Letters:** * The main area features a table displaying: 1. **Employees:** The names of employees associated with the letter. 2. **Letter Type:** The type of letter generated. 3. **Created**: The date of creation. 4. **Action:** Options for managing the letter. When the table is empty, a message indicating **"No data available in table"** is shown. **Adding a New Letter:** * Clicking the **"Add New"** button leads to a form for creating a new letter, which includes: 1. **Letter Type:** A dropdown to select the type of letter. 2. **Employees:** A field for selecting the employee. 3. **Adjustable Space Settings:** Users can set margins (left, right, top, bottom) in pixels. 4. **Description Field:** A space to add additional information or context. 5. **Available Variables:** A list of dynamic variables that can be inserted into the letter template, such as: \##CURRENT\_DATE## \##EMPLOYEE\_NAME## \##COMPANY\_NAME## * **Save and Cancel Buttons:** Options to save the new letter or cancel the operation. * **Preview Letter:** Functionality to preview the letter before finalizing it. \ \ \