Bills

The Bills section within the Purchase module is designed for managing vendor bills, helping users efficiently track and process incoming invoices for goods and services. It ensures a streamlined billing process with clear visibility into outstanding and paid bills.

Main Features:

Bills Overview: This section displays a comprehensive list of vendor bills with essential information, including:

• Purchase Bill Number: A unique identifier for each bill.

• Vendor: The name of the vendor issuing the bill.

• Bill Date: The date the bill was created or received.

• Total: The total amount due on the bill.

• Status: The current state of the bill (e.g., paid, unpaid, overdue).

• Action: Options to view, edit, or delete the bill.

Search and Filters: To facilitate quick access to specific bills, users can search and apply filters based on:

• Vendor

• Bill Status (e.g., paid, unpaid)

• Date Range

These tools enable users to efficiently navigate and manage a high volume of billing data.

Create Bill Functionality:

The "Create Bill" button allows users to generate new bills. Upon clicking, users are prompted to fill in the following fields:

1. Bill Number: A unique identifier automatically generated for the bill.

2. Select Vendor: A dropdown to select the vendor from whom the bill is received.

3. Bill Date: The date when the bill was created or received.

4. Purchase Order: A field to link the bill to an existing purchase order (optional).

5. Note for the Recipient: An optional field to add any relevant notes or messages related to the bill.

Purpose of the Bills Section:

The Bills section is intended to provide an organized system for managing vendor invoices. It allows users to keep track of outstanding payments, review previous transactions, and ensure that all vendor obligations are met in a timely and efficient manner. By centralizing bill management, this section supports better financial oversight and helps avoid missed payments.