> For the complete documentation index, see [llms.txt](https://gradeapp.gitbook.io/gradeapp/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://gradeapp.gitbook.io/gradeapp/platform-overview/recruit/offer-letters.md).

# Offer Letters

The **Offer Letters** section facilitates the creation, management, and tracking of job offer letters extended to candidates who have successfully passed the interview process. This feature provides a structured interface for HR personnel to manage offer letters efficiently.

**General Overview**

The section features a table that lists all offer letters, including essential details about each offer. If no offer letters are available, a message indicating "No data available in table" will be displayed.

**Key Features**

Table Display: The main interface includes a table with columns for:

1. **Offer:** Identifier for the offer letter.
2. **Job:** Position related to the offer.
3. **Job Applicant:** Name of the candidate receiving the offer.
4. **Added By:** Name of the person who created the offer letter.
5. **Offer Expire On:** Expiration date of the job offer.
6. **Expected Joining Date:** Date when the candidate is expected to join the company.
7. **Status:** Current status of the offer (e.g., accepted, declined).
8. **Action:** Options for managing the offer (e.g., edit, delete).

Users can filter the table by job title or clear filters to reset the view.

**Adding an Offer Letter**

Users can initiate the creation of a new offer letter by clicking the **"Add Offer Letter"** button. The form requires the following information:

1. **Job:** Select the job title associated with the offer.
2. **Job Applicant:** Choose the candidate who is receiving the offer.
3. **Offer Expire On:** Specify the expiration date for the offer.
4. **Expected Joining Date:** Indicate when the candidate is expected to start working.
5. **Salary:** Enter the salary details associated with the position.
6. **Rate:** Specify the rate of payment (if applicable).
7. **Description:** Provide additional details or conditions regarding the offer.
8. **Add Files:** Option to upload any relevant documents related to the offer.

The **"Offer Letters"** section enhances the recruitment process by providing a centralized location for managing job offers, ensuring that all relevant information is easily accessible and organized for HR personnel. This streamlines communication with candidates and facilitates smoother onboarding processes once an offer is accepted.


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