> For the complete documentation index, see [llms.txt](https://gradeapp.gitbook.io/gradeapp/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://gradeapp.gitbook.io/gradeapp/platform-overview/hr/employees.md).

# Employees

The **Employees** section is designed to facilitate the comprehensive management of employee information and activities within the ERP system. It provides a centralized platform for tracking employee details, roles, and interactions, ensuring efficient human resource management.

**Main Features:**

* **Employee Overview:** This section displays a list of employees, featuring essential details such as:

1. **Employee ID:** Unique identifier for each employee.
2. **Name:** The full name of the employee.
3. **Email:** Contact email for communication.
4. **User Role:** The role assigned to the employee within the organization.
5. **Reporting To:** Indicates the supervisor or manager the employee reports to.
6. **Status:** Shows whether the employee is active or inactive.

<figure><img src="/files/bx0WJIVyLgrsXr5f6zGk" alt=""><figcaption></figcaption></figure>

* **Search and Filters:** Users can quickly locate specific employees using a search bar and can apply filters based on various criteria, including:

1. **Department**
2. **Role**
3. **Status**
4. **Gender**
5. **Employment Type**

* **Add Employee Functionality:** The "Add Employee" button allows users to easily onboard new employees. This action takes users to a detailed form requiring input for:

1. **Employee Name:** Mandatory field.
2. **Email:** For official communication.
3. **Designation:** The job title of the employee.
4. **Department:** The specific department the employee belongs to.
5. **Profile Picture:** Option to upload a visual representation of the employee.
6. **Joining Date:** The date the employee officially joins the company.
7. **Mobile Number:** Optional contact number.
8. **Address:** Residential address for records.

* Employee Profile Management: By clicking on an employee's name, users can view detailed profile information, including:

1. **Personal Details:** Such as date of birth, gender, and marital status.
2. **Work Information:** Designation, department, joining date, and work anniversary.
3. **Contact Information:** Email, mobile number, and Slack member ID (if applicable).
4. **Performance Metrics:** Logged hours, open tasks, assigned projects, and tickets.

* **Emergency Contacts and Documentation:** Users can manage and store emergency contact information and relevant documents related to the employee.
* **Increment and Promotions Tracking:** The system allows for tracking of employee promotions, salary increments, and other performance-related metrics.
* **Skills and Training Management:** Users can add and manage the skills of employees, enabling better assessment for role suitability and training opportunities.
* **Leave Management:** The section tracks leave quotas and leave taken, helping HR manage employee absences effectively.

**Purpose of the Employees Section**

This section aims to streamline human resource processes, enhance employee engagement, and facilitate effective communication within the organization. By maintaining up-to-date records and providing easy access to employee information, the system supports informed decision-making and fosters a positive work environment.